- If possible, find a nearby hotel/motel willing to offer a conference rate for a block of rooms. Some may also offer a flat rate for a room and allow as many as four to share it and split that flat rate. Hotel/motel information, including phone number, address, directions and rate range, should be included in conference brochure.
- Participants with limited income often appreciate having home hospitality available. Providing such may involve a lot of time-consuming and troublesome maneuvering, however. Facilitators may want to avoid it unless the host society already has a home hospitality squad in operation. The conference facilitator should never attempt to manage it, but instead should put someone else solely in charge of home hospitality.
- Some societies have grounds which lend themselves to safe, secluded camping — or are willing to have participants "camp" in specified rooms in the building. Consider this as an alternative or augmentation to home hospitality. A modest fee might be charged to offset building rental/clean-up costs. (It is a nice touch to designate "late night talkers" and "early risers" rooms and tent sites to accommodate differing internal time clocks.)
- It is important to find out whether the sponsoring organization has a policy about child care availability.* Nursing mothers are commonly invited to come with their babies.
* Policies of FL W&R and FL District UUA both require child care availability at all events.