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  1. If possible, find a nearby hotel/motel willing to offer a conference rate for a block of rooms. Some may also offer a flat rate for a room and allow as many as four to share it and split that flat rate. Hotel/motel information, including phone number, address, directions and rate range, should be included in conference brochure.
  2. Participants with limited income often appreciate having home hospitality available. Providing such may involve a lot of time-consuming and troublesome maneuvering, however. Facilitators may want to avoid it unless the host society already has a home hospitality squad in operation. The conference facilitator should never attempt to manage it, but instead should put someone else solely in charge of home hospitality.
  3. Some societies have grounds which lend themselves to safe, secluded camping — or are willing to have participants "camp" in specified rooms in the building. Consider this as an alternative or augmentation to home hospitality. A modest fee might be charged to offset building rental/clean-up costs. (It is a nice touch to designate "late night talkers" and "early risers" rooms and tent sites to accommodate differing internal time clocks.)
  4. It is important to find out whether the sponsoring organization has a policy about child care availability.* Nursing mothers are commonly invited to come with their babies.

* Policies of FL W&R and FL District UUA both require child care availability at all events.


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